Procurement Service

General Functions

  • Formulates plans and policies on procurement management of the Department of Health
  • Undertakes the procurement process, in accordance with the Government Procurement Reform Act
  • It advises the Secretary of Health on matters pertaining to the procurement of goods and services, infrastructure and consultancy services

Divisions

Administrative Section

Specific Functions

  • Manages records, documents and communication
  • Conducts personnel transaction
  • Provides office supplies
  • Provides financial transaction
  • Manages workplace
  • Coordinates with other offices

Procurement Planning and Management Division

Specific Functions

  • Formulates policies, plans and projects
  • Reviews and consolidates the PPMPs into Annual Procurement Plan (APP)
  • Monitors procurement activities and milestones
  • Prepares the required statutory reports to the Government Procurement Policy Board (GPPB)
  • Undertakes Procurement Price Monitoring
  • Consolidates the Procurement Report of Regions and Hospitals
  • Prepares the Quality Objective and Plan
  • Prepares the Quality Management Reports
  • Conducts/coordinates training activities
  • Maintains database of DOH Procurement Practitioners
  • Provides administrative support to the BAC
  • Organizes and makes all necessary arrangements for BAC meetings and conferences
  • Prepares minutes of meeting and resolutions of the BAC
  • Takes custody of procurement documents and other records
  • Advertises and/or posts bidding opportunities, including Bidding Documents
  • Assists in managing the procurement processes
  • Acts as the central channel of communications for the BAC with end users, PMOs, other units of the line agency, other government agencies, providers of goods, infrastructure projects and consulting services, observers and the general public

Contract Management Division

Specific Functions

  • Reviews and evaluates contracts and other pertinent documents to ensure compliance with the requirements under RA 9184
  • Assists the COBAC in the conduct of suspension / blacklisting procedure
  • Reviews changes in the contract and execute modifications to ensure that the scope of work and terms and conditions are acceptable and are consistent with the applicable and governing laws
  • Prepares Notice of Awards (NOA), Purchase Order (PO) or Contract and Notice to Proceed (NTP)
  • Posts of NOA and NTP in the PhilGEPS website
  • Prepares and submits approved contract and other pertinent documents :
    • COA in compliance with COA Circular 2009-001
    • AS-LMD and end-users for the processing of payment
  • Prepares Disbursement Voucher for refund of Bid Security, Performance Security and Bidding Documents
  • Coordinates any changes in the contract with the end-user as necessary
  • Monitors and coordinates the submission of pertinent documents required by the terms of the contract

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Last updated: August 29, 2017